Category Archives: News

News, Uncategorized

A Simple Checklist for Event Planning

Planning an event can quickly become overwhelming. Creating a checklist can help you to stay organized and on schedule for the day of the event. At Grimes Events and Party Tents, we aim to help our guests stay stress-free and happy so that they can get the most out of their experience. Here is a simplified checklist of things to consider when planning your next event:

Decide on a Date, Time, and Venue

Depending on the type of event, certain days or times may be considered more appropriate than others. Also, try to take into consideration the availability of your guests. Choosing a venue will depend on the type of event and how many guests you plan on inviting. Beyond those factors, you also want to consider location, parking, layout, features, accessibility, ambiance, and cost.

Invite Your Guests

Figure out how many people you want to invite and decide if there is a limit on how many guests you can allow based on the budget you created. Invite your guests with plenty of time to spare. If it is an open invitation to the public, make sure the event is well-promoted through outlets such as social media.

Choose the Food

Will you provide the food yourself or will you hire a caterer? What food will be served? Will there be allergy-friendly or vegetarian options? How will it be served? Would you prefer buffet-style or plated table service? If you choose to provide the food yourself, we offer catering equipment for rental that will keep your food fresh and make your life much easier.

Select the Décor

Regardless of the type of event you are planning, décor is a must. Maybe you choose to go with a theme or a specific color scheme. Consider the purpose of your event and the mood you are aiming to set.

Take Inventory

Consider all the items you will need for your event. This could include tents, tables, chairs, linens, and tableware. Additional necessities you might want to consider are additional furniture, lighting, and cooling/heating units.

Stay Safe. Stay Healthy.

Plan accordingly to help your guests stay safe and healthy while attending the event. Encourage your guests to follow all CDC guidelines including frequent hand washing, maintaining social distancing, wearing a mask, covering coughs and sneezes, regularly disinfecting, and monitoring overall health. Inform your guests that if they are feeling ill, they should not attend the event. Take initiative by providing masks and cleaning stations. Utilize rentals such as tents, restroom trailers, hand sanitizing stations, stanchions, and isolation dividers to help guests maintain social distancing.

Event planning is not for the faint of heart. Whether you are choosing to plan your own event or are considering hiring an event planner, we are happy to provide you with anything you need for the big day. Contact us at 561-853-8368 to inquire about what rentals we have to offer and how we can bring your event to the next level!

News

Social Distancing Solutions

As COVID-19 continues to pose a threat, we at Grimes Events & Party Tents are here to support our community. Many of our rentals can help to keep people safe and maintain social distancing guidelines. We have organized our social distancing solution rentals in a way that makes it easy for you to find what you are looking for.

Tents

The outdoors is a great resource for additional space. If you are moving your business or event outdoors, consider renting a tent to keep your guests comfortable outside, rain or shine. We offer several types of tents including frame tents, pole tents, pop-up tents, high peak tents, and our new structural tents which are recommended for a long-term solution. Tent doors and side curtains are the perfect accessories for any tent rental to help create space and maintain social distancing.

Restroom Trailers

Our new, luxury restroom trailers offer a sanitary solution by eliminating the need for guests to go indoors. We have 3, 5, and 9-stall restroom trailers, as well as an individual, ADA compliant restroom trailer.

Isolation Dividers

Our isolation dividers make it easy to maintain social distancing. Using non-porous sheets hung with pipes, they are lightweight and versatile. Set barriers between people or create smaller rooms within a larger space. The plastic or vinyl materials makes it a breeze to clean.

Hand Sanitizer Stations

Providing hand sanitizer is a great way to help keep an area clean. Our hand sanitizer stations are lightweight and easily portable. They can stand alone or function as part of a stanchion.

Stanchions

A highly underrated rental, stanchions can easily create a path for your guests, block off areas, and keep large groups from accumulating. As the need for social distance continues, consider renting stanchions to help maintain CDC guidelines.

Pipe and Drape

Acting as a curtain, pipe and drape is an elegant solution that keeps people safe and ensures social distancing. Similar to stanchions, pipe and drape can create paths for customers or guests, block off areas, and keep large groups from accumulating. However, the added benefit of the pipe and drape is the protection it offers by creating a barrier between people.

Our social distancing solutions have all the necessary rentals you need to navigate COVID-19. From moving outdoors and providing alternative restroom options, to maintaining social distancing, we have you covered. Contact us at 561-853-8368 to find out more.

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Clean. Safe. Essential.

At Grimes Events & Party Tents, safety is and always has been at the forefront of our minds. We are proud to have completed and received a certification for the new American Rental Association’s Clean. Safe. Essential. training program. The focus of this program was to provide rental companies with information and training on employee communication, safety, hygiene, varied cleaning processes, and more.

What We Learned

Recommended PPE: The Personal Protective Equipment (PPE) that will keep our employees and customers safe and how to obtain them. This equipment includes masks, cleaning supplies, and equipment for social distancing.

Safety Considerations: How to properly prepare for employee and customer safety by minimizing contact and ensuring that everything is promptly disinfected.

Cleanliness Checklist: Developing standards and protocols regarding what will be cleaned, when, and how, especially when it comes to surfaces that are frequently touched and high-traffic areas.

Marketing: How to convey to our customers that maintaining standards and protocols to ensure cleanliness and safety is our utmost priority.

“Our team and organization is committed to ensuring we have solutions and protocols in place that are above and beyond what is expected to keep the rental process clean and our clients safe,” said Nicole Grimes, Owner of Grimes Tents  Events. “The Clean. Safe. Essential. program is designed to help ensure the health and safety of customers and employees—and to maintain the highest level of confidence of our customers.”

The Clean. Safe. Essential. training program provided us with insight regarding how to effectively clean and disinfect our equipment, keep our employees and customer safe, and keep the community up to date regarding our efforts to navigate COVID-19. For more information on our COVID-19 procedures, contact us at 561-853-8368.

News, Uncategorized

The Future of Events

Over the last several months, countless events have been canceled in an attempt to mitigate the spread of COVID-19. With some states slowly considering reopening, a new normal will be defined as events begin happening again. What should you expect for the future of events? Here are a few things to keep in mind as we move forward:

Maintaining Social Distancing

Events in the foreseeable future will remain small and locally based. The footprint of events will need to be larger to accommodate for social distancing and will take place outdoors, allowing people to spread out. The use of pre-registration and check-in stations are encouraged to keep track of how many guests are attending an event. Take advantage of our chair, table, and lounge furniture rentals as they can be strategically placed to ensure your guests maintain proper social distancing.

Utilizing Technology

Technology will be a key component both before and during any future events. Through the use of websites and social media, you can maintain clear communication with guests, letting them know about any guidelines or restrictions that are set in place regarding the event. It is becoming increasingly popular to host hybrid events, where a small group of people attend the event itself and others attend virtually by using live streaming. Mobile apps and social media play a big part in bringing life to an event. Using hashtags and sharing photos or videos is a great way to keep everyone in the loop, even if they are unable to attend.

Safety Guidelines

Setting in place new safety measures is a must at any future events. Providing handwashing stations, hand sanitizer, gloves, and masks will help your guests feel safe as well as help to keep the venue clean. Depending on your event, you might consider having a dedicated cleaning crew to regularly sanitize any high traffic areas such as restrooms, tables, chairs, etc. If your event takes place outdoors, we now offer luxury restroom trailers for rental.

No one can know for certain when, or if, events will ever be the way that they used to. For the time being, the aforementioned aspects can be expected at events. At Grimes Events & Party Tents, we are here to help you prepare for your next event while ensuring safety. Contact us today at 561-853-8368 so that we can help you navigate this new norm.

News, Uncategorized

Tents for All Seasons and Reasons

As cities continue to make their way through the reopening phases, it is important for businesses to remain flexible. We are excited to partner with Downtown West Palm Beach to provide restaurants with the assistance they need to thrive during this transitional period.

Dining on The Spot

Phase 1 of reopening in Florida allows for restaurants to function at 50% capacity. As part of the effort to support the local economy, Downtown West Palm Beach created Dining on the Spot, an outdoor dining experience for restaurants in its downtown area allowing for expanded seating capacity. Following appropriate social distancing guidelines, we transformed downtown with tents, umbrella tables, and more to create a unique ambiance for each restaurant’s space. Sidewalks have been widened and some streets have been closed to create more outdoor dining opportunities. Alleyways and parking lots are soon to follow, expanding seating capacity further and allowing the community to enjoy their dining experiences once again. This long-term program comes at no cost to the restaurants and ensures CDC guidelines are in place while supporting community safety.

Available Rentals

Are you looking to expand your business outdoors? We offer hundreds of rental options to fit your needs and help you succeed during this transitional period. Rentals can include tents, umbrella tables, specialty tenting, outdoor carpeting, lighting, draping, and textures! All our rentals are offered in a variety of options for flexible functionality and style to meet your business needs. Tents and umbrellas offer shade during the day while lighting, draping, and textures can be added to create a unique atmosphere for your business. Fans are a great option for outdoor dining as they provide some much-needed relief from the Florida heat.

Reach out to us to discuss your options for expanding outdoors. We have everything you need including tents, tables, chairs, and more. The options are endless!

News, Uncategorized

Restroom Trailers Announcement

Grimes Events & Party Tents is excited to announce the addition of four new restroom trailers to our collection of party rentals!

Comfort and Luxury

Prioritize the comfort of your guests by renting a 3 stall, 5 stall, 9 stall, or ADA compliant single stall for your next event. These trailers have full-length doors, decorative flooring, upgraded lighting, air conditioning, and more! Furnished to give the aesthetics of an extravagant interior restroom, our restroom trailers are perfect for high-end events.

Ideal Sizes for Your Event

Whether your guest list is large or small, we have a restroom trailer to accommodate your event. If your guest list is under 225 people, we recommend our 3 stall restroom trailer, whereas our 9 stall trailer can accommodate up to 400 guests.

Accommodations for Everyone

Not only do we have a trailer to accommodate every event size, we can also accommodate every guest. Our ADA Single Stall has a ramp and allows those who cannot climb stairs the same luxurious experience. Our 9 stall and 3 stall trailers include stalls for both men and women.

Since we have been South Florida’s premier event rental company for over 20 years, we are so excited to offer another way for you to make your event unforgettable. Restrooms are often a pain point for event planners, so choosing one of our luxury restroom trailers can help alleviate any stress. Contact us to see how you can treat your guests to an experience that will make them feel comfortable throughout your event.

News, Tent Rental

Drive-By Driveway Events

Many large events have been postponed or canceled because of COVID, but creativity has allowed us to continue celebrating special occasions! We have taken to providing our clients with opportunities to host socially distant events from the comfort of their driveway.

A Special Birthday

Recently, we helped one of our special clients celebrate their 10th birthday with a driveway event. Guests could drive by, wishing our client a happy birthday, or stop in for a socially distanced party. We transformed their driveway into a multi-colored, tie-dye extravaganza fitted with a tent, tables, goodie bags, and cupcakes! By partnering with GoFar Balloons and Bella Fiori Flower Walls, we were able to create a beautiful experience for all the attendees. Drive-by or stop in events such as these are great for celebrating anniversaries, graduation parties, birthday parties, and more while taking into consideration social distancing, health, and safety.

Host a Driveway Party

Provide your guests with a remarkable experience as they help celebrate your special day from your driveway! Whether you are looking for a casual get-together or elaborately themed party, converting your driveway for such a celebration is easy. Tents, tables, and lounge furniture can be set with ample distancing for mingling and an open house styled event. Include carpets, lighting, and textures to give your set up a unique theme.

Have a special occasion coming up? Contact us at 561-853-8368 to learn more about how we can provide you with creative solutions to help you carry on with the festivities of life!

News, Outdoor Dance Floor, Tent Rental, Uncategorized

Grimes Events & Party Tents Looks To Get Florida’s Restaurants Up And Running

Florida Governor Ron DeSantis announced on May 4th that many restaurants in the state could reopen with full outdoor seating captivity, while indoor seating is capped at 25% percent. While restaurants embraced the good news, they might not have enough outdoor seating to fit the need and demands of hungry customers. This is where Grimes Events  & Party Tents, South Florida’s premier source for all types of tents and outdoor seating can help.

 Tents

Frame tents are ideal for restaurants due to their traditional classic design, cost efficiency and ability to easily expand to fit the needs of the business. Grimes offer two sizes ‘6-20’ Wide and ‘30-40’ Wide. Both sizes can put close to the restaurant as long as the surface is relatively leveled.  Grimes is not just limited to Frame Tents, they also have side tents among many others.

Tables And Chairs

When it comes to chairs Grimes has a large selection of chairs to fit your restaurant’s needs. Let Grimes Events & Party tents help you get back up and running today! Feel free to give us a call at our main at 561. 853- 8368. If you are located in Boca or Deerfield please call us at 561- 921-7873. We are even available by email at [email protected]

Let Grimes Events & Party tents help you get back up and running today! Feel free to give us a call at our main at 561. 853- 8368. If you are located in Boca or Deerfield please call us at 561- 921-7873. We are even available by email at [email protected]

 

 

 

News

3 Tips for Spring Weddings

When planning your wedding, there are so many details and decisions that need to be made. With so much to do, it’s easy to feel overwhelmed. At Grimes Events & Party Tents, we’ve been handling party rentals for over 20 years, so we want to help simplify the planning process so you can enjoy being engaged! Here’s our top three tips for planning a spring wedding in South Florida.

Have an Outdoor Wedding

The milder spring weather in South Florida makes it the perfect time to get married outdoors! With the abundance of beautiful outdoor venues in Florida, we’ve got you covered with a variety of tents. Whether you prefer a frame tent for your beach wedding, or would like a clear top to showcase the beauty of a botanical garden venue, we can take the guesswork out of your outdoor wedding. Even if the Florida weather surprises you with higher temperatures, we can install air conditioners in the tent to keep your guests comfortable.

Choose a Fun Color Scheme

Move over, pastels! Spring isn’t just for you anymore! Many brides are opting for fun and exciting color schemes, including Coral Pink, Saffron, or Flame Scarlet! Not every couple is the same, so why should every spring wedding feature the same colors? Bold accent colors are a fun trend this year that we’re hoping stays around for a while! If you’re using a bold accent color, try using a fun texture for the neutral side of the color scheme. A textured, neutral linen is the perfect complement to a Flame Scarlet floral centerpiece! Try mixing and matching fun colors and textures and decide what you think fits your wedding style.

Personalize the Little Details

At its core, a wedding should be about the love story of two people. Sometimes it’s easy to get lost in all the excitement and expectations of others but try to remind yourself of what truly matters. Little decorative details are the perfect way to personalize your wedding. Even a detail as simple as table numbers can be made uniquely yours by including a photo of the bride and groom from when they were the same age as the table number. Another way to personalize your wedding is to try combining the bride and groom’s favorite colors to create a simple decoration to place over the chairs.

Let your wedding planning be stress-free by hiring South Florida’s premier event rental company. Contact us at 561-853-8368 to learn more about our services, products, and event production.

News

Lounge Around With Grimes

Parties are a great place to dance and have fun, but sometimes guests need to sit back and relax, too. Give your guests a place to rest with our comfy selection of lounge furniture. While those guests are catching up with friends, light up the rest of your party with some fun LED furniture and decorations. Here’s a quick snapshot of some lounge product offerings at Grimes Events & Party Tents:

Lounge Furniture

Our lounge pieces will add style to your party while also giving your guests a place to relax. Choose from a selection of chairs, ottomans, sofas, and furniture packages to fit the mood and theme of your party. Is your event style more corporate? Choose our white, cushioned chairs that are both comfy and professional. Do you want your party to be more modern and upbeat? Add a curved bar that lights up with LEDs. The best part is that our lounge furniture is ready to be used both inside and outside to suit you and your party’s needs.

LED Decorations

Create a colorful experience for your guests by lighting up your party with LED lounge decorations! Green, red, yellow, and blue lights will bounce off your walls and reflect off the water. Grimes offers wireless LED cubes in three different colors to fit the theme of any party. Besides cubes, you can add LED floating globes to light up and float in your pool. With these decorations, your guests will never forget the colorful and upbeat atmosphere of your party.

 

Unsure of what kind of furniture your party needs? Feel free to contact us so we can discuss the best options for you. Grimes Events & Party Tents has been South Florida’s premier party rental company for over 20 years. We can provide you with the expertise to awe your guests from the moment they arrive. Contact us to learn more about the best lounge furniture and decorations for your special event.