Main Number
561.853.TENT
8368
Yes, we only offer delivery services at this time. Deliveries start at $55. Additional charges will apply for after hours and emergency deliveries.
Deliveries are generally made to the backyard, patio or area that is immediately accessible to our trucks. There is an additional fee if pathways are obstructed or if we need to move furniture. This service should be arranged for in advance and pricing starts at $25.
The rental items should be left in the same location as when they were delivered. The following should be done after your event to avoid any additional charges:
Linen – Please shake any food/debris from linens and ensure that they are sufficiently dry before packing. Place all linens in a bag at the same location as other rentals.
Chair – Please fold all chairs and stack in a dry (exactly as they were left please), safe location. Generally that’s under the tent.
Table – Please break down all tables and set them in a dry, safe location. Generally that’s under the tent.
Deliveries and Pickups can be scheduled anytime outside of our regular business hours. Pricing for this service begins at $100 and may be higher based on time, location, and size of order. Call us at 561-853-8368 for a quote.
Deliveries and Pickups scheduled on a Sunday can be arranged. Pricing for this service begins at $100 and may be higher based on time, location, and size of order. Call us at 561-853-8368 for a quote.
This service is offered for an additional fee and must be arranged for prior to the day of delivery so that our schedule for the day will include appropriate time and staff for the setup/takedown. Pricing for this service starts at 30% of the rental items cost for setup and 30% for takedown.
Yes and No; depending on the job, location, and time line we make our decision. Bottom line we do not need to see every site to bid on the job. If it’s important to you, we do offer site surveys for a reasonable price.
Rental reservations may be placed during normal hours of operation, Monday through Friday, 9:00 am to 5:00 pm and on Saturday, 9:00am to 1:00pm. Summer Hours Less Reservations may be emailed to us whenever is convenient for you.
Call us at 561-853-8368 and speak to one of our experienced rental consultants.
Click here to contact us by email at [email protected]
Of course, how are we going to know how much to charge you, and what to bring…
We encourage our customers to place their rental reservation as soon as you know you’re having a party. Let’s face it, we are in the land of milk & honey, people are partying and celebrating pretty much Sept. through July. Honestly, by Aug, I just want to run and hide, by Sept got to get that dollar rolling so everyone can eat. We get busy and have to turn people away, we don’t like it (especially if you’re cool) but we do have to pass at times. So do both of us a favor and holler when you know what’s going down.
A down payment is required to book your date, and take the rental items out of available inventory and hold them for your event. A down payment of 50% is required for orders placed prior to the event. Deposits are nonrefundable. The balance of the order is due the day before delivery or at time of installation. All charges are for time out, whether the product is used or not. We accept cash, check, and plastic.
Changes to your order can be made up to 12:00pm, 2 days before your delivery or pick up date. Items may not be deleted and item quantities may not be reduced after this time. Changes that increase rental item quantities or add items to your rental order will be accepted, subject to availability, up to 10:00am the day before your delivery or pick up date. Tents and special order linens are subject to different reservation rules. Cancellations made after your delivery of your rentals, installation of tents or dance floors, or pick up of your rentals at our showroom forfeit all payments that were required to have been made by the time of cancellation.
The standard rental period is for a one day event unless otherwise agreed upon. If you wish to use the rental items for a longer period, please call us for long-term rates.
If the equipment becomes unsafe or is in disrepair, please discontinue use and notify us immediately. Responsibility for rental items remains with the customer from delivery/pick up to return. You bear the entire risk of loss, regardless of cause, with respect to the rented equipment, reasonable wear and tear excepted. Accrued rental charges cannot be applied against the purchase or cost of repair of damaged, lost or stolen equipment. Rented equipment, unreturned when due or damaged beyond repair, must be paid for by you at its current list price, plus shipping. The cost of repairs will be borne by you whether performed by us or at our option, by another.
A nonrefundable damage waiver of 10% is placed on all rentals orders and can be removed if requested. The damage waiver modifies your responsibilities as outlined in the above paragraph to release you from liability arising from accidental damage to equipment while it is in your possession. Accidental damage from normal usage is defined as broken glasses, chipped plates and small burn holes in linen. The damage waiver does not cover you for any items not returned including crates and racks. Also not covered is excessive amount of breakage due to negligence, molded linen, and excessive wax on linen. All items should be secured and protected from weather conditions.
There are many options available for arranging tables for both seating and the buffet and bar service areas. The option best suited for your event will depend on many factors. Check out our charts – – Table Seating Arrangements and Specialty Tables & Creative Arrangements – which show some different arrangements to help in your decision.
As a general guideline, you should allow for the following square feet per person based on the type of event:
Selecting the correct size tent for an event is critical and we can help you determine this when you contact us. Some of the considerations involved are:
There are 3 basic types of tents, Frame, Pole, and Clear Span. The following provides information to help you decide what tent would work best for your event.
Frame Tents are constructed using metal framework for the top and sides. They are great because they can be used on grass or asphalt and with no center poles in the tent the floor plan can accommodate several designs. Frame tents can also be secured with weights when spiking is not possible and have individual adjusting legs to correct uneven ground.
Pole tents are like the circus tents with the big poles down the center to hold them up. Pole tents can only be secured with spikes and use non adjusting legs. The pole tents require staking to hold them in place, but in some instances they can be held down using weights.
Marquee tents (10′ x 10′ frame tents) can be used alone or connected end to end to cover a walkway. It is very common to connect the 10x10s to the back door of the house and then have a covered frame tent walkway to the main party tent, which can be a frame tent or a pole tent.
Century Pole Tents are spectacular, spacious, and festive. The pole tents are supported by the center poles and by tension achieved through staking it to the ground. Although there are center poles for Century Pole Tents, you don’t have the frame work and as a result it is a very clean and sleek swoop look. These tents are your first choice for special events like weddings, receptions, and other elegant events.
Clear Span Tents are basically heavy duty frame tents generally used for large events and long term installations. If you ever watch the Barrett car auctions on TV you have seen the clear span tents. The other advantage is very high ceilings when that extra height and space is needed.
We have a variety of tents available; we currently have tents from 100 sq. ft. to 35,000 sq. ft. We are always adding to our inventory with new tent sizes and tent accessories. If there is something you wish to rent please give us a call as we may have it or be able to get it for you.
Measure the area that you would like the tent to go and add 5 feet around each edge for frame tents, and 10ft for pole tents to allow for the staking. This will give you a fairly good idea of the tent size that will fit. The area must be flat and free of obstacles both above and below ground such as fences, swing sets, underground power lines, sprinkler systems, etc…
There are many times when your site is unique and difficult to easily determine what size tent may work. In such cases, Grimes Events can perform an on-site review of your proposed tent installation location to help in determine your tenting needs and what will work in the space you have available. Fees may apply.
Erecting a tent on an asphalt or concrete surface generally requires us to drive stakes or drill holes through the surface. We will fill the holes after the stakes are removed. There will be an extra fee for this service. In some cases we may be able to use weights to secure the tent on a solid surface for an additional fee.
Generally speaking if your event is at a private residence there is no need for a permit. If your event is open to the public and on commercial or municipal property you are required to permit. We must handle the permitting and this is an additional service that we charge for. Some cities require stamped and sealed plans, which is an additional charge as well.
No! You should not to do any type of cooking under or within a reasonable distance of the tent. Costs incurred for damage and cleaning expense to the tent, including without limitation the tent tops due to cooking processes under or near tents are the full responsibilities of the customer. Basically you are buying a tent top!
The size dance floor needed really varies based on the type of event. Generally you will find more individuals dance at wedding receptions than other dinner/dance events and you should plan accordingly. One rule of thumb is to plan 6-8 square feet per person when you have a wedding reception and 6 square feet per person when you are hosting a dinner/dance event. Another way to look at it is to assume that 50% of the people will dance at one time and you should allow a min. of 8 square feet per couple for dancing.
Our dance floor pieces are 4′ x 4′ and we have found the following dimensions to work well at many events:
The size stage for a band depends on the musical equipment and size of the band. We find the following sizes to be the most popular:
The stage can be set to various heights and we find the most popular height to be 1 or 2ft off the ground.
Lighting is a personal choice and we provide a number of styles for you to choose from.
The tent will be installed generally 2 – 4 days before the event and will be removed 1 – 3 days after.
No. Installation of a tent must be done correctly for the protection of the users, the tent, and ultimately the success of your event. Therefore, it is our strict policy that all installations and takedowns are done by our experienced crews. All prices quoted will include these services.
The first step our crews take installing a tent is to spread it flat on the ground where it is to go up. Please have the area completely clear of obstructions before we arrive at the job-site. Fees may be applied if these policies are not met.
There may need to be electrical power to install and operate the rental equipment. Please let us know in advance where electrical outlets are located and distance from the tent site.
You must have all underground facilities, such as water, electrical or sewage lines, clearly marked prior to the arrival of our work crew. Check with your local utility companies to have them marked if you do not know where they are located. You assume full responsibility for damage to all underground facilities.
You do not need to be present when the tent is being installed. We do ask you to the area marked where you wish the tent to be installed prior to our work crew’s arrival. In addition, all underground lines must be marked.
Responsibility for rental items remains with the customer from delivery to pick up. You bear the entire risk of loss, regardless of cause, with respect to the rented equipment, reasonable wear and tear excepted. Accrued rental charges cannot be applied against the purchase or cost of repair of damaged, lost or stolen equipment. Rented equipment, unreturned when due or damaged beyond repair, must be paid for by you at its current list price, plus shipping & handling. The cost of repairs will be borne by you whether performed by us or at our option, by another.
The tent must be totally empty before we can take it down. All non-rented equipment and decorations shall be cleared and taken from the tent and all rented equipment must be placed where it was left at delivery following the instructions set forth below:
Linen – Please shake any food/debris from linens and ensure that they are sufficiently dry before packing. Place all linens in a bag.
Chair – Please fold all chairs and stack.
Table – Please break down all tables.
Fees may be applied if these policies are not met.
No, side curtains need to be ordered separately.
This is at your discretion. You should consider whether you want the DJ and/or food service located in the same tent as the main event. Will their presence in the main tent negatively affect the ambiance of the event? Available space also needs to be taken into consideration.
Ten feet of clearance is safest for overhead utilities. Contact us at 561-853-8368 to get the approximate height for the tent you are considering.
The closer the better! Most backyard events usually require only driveway or street access. Larger events require close proximity. Between tent tops, poles and equipment, some tents can weigh over 5000 lbs. The larger tents require a forklift truck to raise them.
Rectangular tables are generally used for less formal events such as backyard birthday parties etc. Round tables are usually used for more formal events such as wedding receptions and corporate receptions/dinners. It is easier for guests to converse at round tables.
Generally 1 or 2ft is high enough for attendees in the back to have a good view of the people on the stage.
This is at the DJ’s and your discretion.
There are a number of lighting choices available. We have chandeliers and strings of ball lights for general illumination. We also have par can lights available for specialized lighting effects.
We don’t provide catering ourselves, but we can provide you with the names of some caterers for you to contact. We can also suggest names of florists, DJ’s, bands, photographers, and limousine services.
It is not necessary but it will be easier for the people in the back of the event to see the speaker if he is on a stage. The length of the presentation should be considered as well. If the speaker will only give a short talk, it may not be necessary for a stage. We also have a podium and audio speaker systems available, if needed.
We can set up whatever you want. Set up and tear down of the tent, lighting, dance floor and staging is included in the rental price of those items. The set up of any other items such as tables, chairs, table settings, etc will result in an additional charge. It will also be necessary for you to provide us with an advance notice and a detailed layout.
Yes – ask your representative for details regarding specific coverage for your event.
We will fill in any holes left by the tent stakes in asphalt. We cannot be held responsible for damage to lawns/landscaping caused by being covered by a tent or dance floor. We also are not responsible for damage caused by pedestrian traffic at the event. We are not responsible for any subterranean damage including but not limited to: pipes, cables, fiber optic lines etc.
Our representatives are available 24 hours a day to rectify whatever problem may arise. We may be contacted through our office during regular business hours or by emergency pager or an emergency number at our office.
Tents can be installed on inclines; however you want to be sure you can use tables and chairs safely under the tented area. We suggest setting up a folding chair in the area you wish to have the tent installed. If you are comfortable with sitting on the chair in that area, then the area is usable.
