Tag Archives: outdoor party rentals

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Tips for Table & Seating Arrangements

There are many aspects of event planning that can be stressful. When looking at a blank table and seating chart, you may initially feel overwhelmed – but don’t fret! Grimes Events & Tents is here to help with all the information you need to properly plan your table and seating arrangement.

Popular Types of Tables

At Grimes Events & Party Tents, we offer a variety of tables to rent for your special occasion. When planning table rentals for your event, make sure to consider how much space you will have, how many people will be attending, and the aesthetic you want to achieve.

Round tables are generally able to seat more people meaning you won’t need to rent as many tables. Overall, this can cut down on costs. The most popular table rental is the 60” round table which seats 8-10 people.

Rectangular tables are considered trendier for events these days, giving guests the feeling of a big, family dinner.

Top Tips

When creating a table and seating arrangement for an event, keeping certain things in mind will ensure your guests are comfortable and have a great time!

  • Assign people to tables, but not to specific seats.
  • Consider the individuals you are placing together. Do they know each other? If not, try to place people together that are of similar ages or have similar interests.
  • Consider those who may need specific access. For example, those with mobility aids should be placed with easy access to their seats and the exits. Elderly guests and children should be seated away from loud speakers.
  • Provide a clear seating chart or place cards so that guests don’t get confused about where they should sit.

Inspiration

Are you looking for a way to add the “wow” factor to your event? There are plenty of creative ideas you can try to surprise your guests! Use a mix of round and rectangular tables, a mix of differently sized tables, or use oddly shaped tables, like our serpentine table, to create an eye-catching display. You can also arrange your tables in any number of ways such as a U, a V, a W, a plus, an X, or an O. When arranging your tables, just remember to keep the venue and event’s intention in mind so that the tables do not interfere or cause unnecessary difficulty for your guests. Lastly, if the venue allows for it, try spreading the tables and seating across several areas. For example, you can place some in the courtyard, the gardens, or under a tent.

If you are planning an event, remember that there are many advantages to renting any equipment you may need! Contact Grimes Events & Party Tents today at 561-853-8368 for more information!

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Outdoor Party Ideas

Summer’s here, so let’s party! No matter the occasion, there are plenty of ways to host a fun and unique party for your guests!

Backyard Movie

Hosting a movie night in the backyard is the perfect way to get together with friends and family this summer! With a projector, a projector screen, and some creativity, you can turn any backyard movie night into a true event. Make sure your guests are comfortable by spreading blankets on the grass and providing plenty of pillows. Consider setting up some chairs or lounge furniture for any guests that may not want to sit on the ground. LED accessories can light up the space while simultaneously creating a fun, colorful scene. To top it off, rent a popcorn machine to provide your guests with a delicious snack!

Luxurious Picnic

One of the most popular trends we are seeing make its way to the surface in 2021 is luxurious picnics. A nostalgic experience, outdoor picnics offer a sense of reminiscence. However, unlike in the past, picnics have become more than just a blanket on the grass and a basket with sandwiches inside. Luxury picnics are being adorned with fashionable linens, tableware, and decor. Create an ambiance by lighting up the space with string lights in any number of creative ways.

Games

Backyard games can be fun for people of all ages! Some of the classic backyard games you can play include cornhole, bocce ball, horseshoes, and croquet. Other games to consider are giant Jenga, ring toss, capture the flag, and limbo. Don’t forget that some guests may prefer simpler games. If this is the case, rent a tent, set up some tables and chairs, and provide board or card games such as Scrabble, Monopoly, Yahtzee, and checkers.

Are you planning an event or party? Big or small, Grimes Events & Party Tents has you covered! There are several advantages to renting your party equipment. Contact us today at 561-853-8368 for more information!

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Take It to the Next Level with Stage & Dance Floor Rentals

Stages can be used for more than just music and dance floors can be used for more than just dancing. There are plenty of reasons why you should consider renting a stage or dance floor for your next event! They are versatile additions to any type of event, providing both fashion and functionality.

Stage Rentals

One of the main benefits of renting a stage is that it will help bring your guests’ attention to the focal point of the event. If you are hosting a live entertainment event, placing the entertainment on top of an elevated stage will help differentiate them from the crowd. If you are hosting an awards ceremony, honorees can be easily viewed as they receive their awards. At a fashion show, models can easily maneuver the crowd by strolling along a catwalk, giving everyone the best view of their outfits.

Did you know that we also offer pool cover stage rentals? These stages, either solid or transparent, can be secured over inground pools, giving your event’s décor the “wow” factor while simultaneously optimizing the event space.

Dance Floor Rentals

The dance floors we provide at Grimes Events & Party Tents are high-quality Modular Grid-Loc tiles. These special tiles are easy to install and uninstall, are scuff-resistant, easy to clean, and highly durable. Our Modular Grid-Loc tiles are often used in commercial settings such as yoga studios, trade shows, dance floors at special events, and so much more! We offer different styles including black and white tiles, white marble tiles, smoked oak tiles, and wood tiles. No matter what type of event you are hosting, we have the perfect floor to fit your needs!

At Grimes Events & Party Tents, we know better than anyone the advantages of party rentals. No matter how big or small your rental needs may be, we are here to help! Contact us today at 561-853-8368 to get started.

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5 Tips for Planning a Corporate Event

From seminars and conferences to trade shows and expos, there are plenty of reasons to plan a corporate event. Although event planning can seem daunting, these 5 tips for planning a corporate event can help you get started on the right foot!

Determine Your Goals

Whether you are presenting a new product to your audience or hosting team-building exercises, you want to make sure you get the most out of your event. The first step to ensuring you achieve the goal of your event is to determine exactly what your goals are! Depending on the context of your corporate event, you may be speaking to individuals within the company or to your customers. Either way, here are a few examples of potential goals:

  • Change customer perceptions
  • Strengthen your team’s bond
  • Motivate employees
  • Training
  • Planning
  • Social media or press opportunities
  • Introduce new products or services
  • Entertainment

Set a Budget

Once you understand the purpose of your event and the goals you wish to achieve, it is time to set a budget. Every event, corporate or otherwise, must have a budget. Without a budget set in place, expenses can quickly get out of hand. Make sure to allocate the money according to what aspects of the event will most contribute to the success of your goals, whether that be the venue, audio technology, or comfortable furniture. Always make sure to incorporate a buffer of 10% for those unexpected costs that are sure to sneak up at the last minute.

Create a Schedule

Planning out the logistics of the day will set your event up for success. The event’s schedule should include arrival times, set up, individual activities, and break down afterward. Make sure to schedule the event’s activities in a balanced way to optimize your audience’s attention by providing both engaging content and time to unwind throughout the day.

Promote Your Event

No event is complete without people to attend, so make sure you promote it! Capture your audience’s attention and reel them in with exciting announcements, interactive projects, and incentives such as free food or prizes. Promoting your event is easier than ever with the use of technology. Emailing potential attendees is a great, direct way to let them know about the event. Social media allows you to reach a larger audience.

Leave Certain Aspects to the Professionals

Although much of your corporate event can be planned in-house, certain aspects are better off left to the professionals. When it comes to acquiring the necessary equipment for your event, there are several advantages to renting. By hiring professionals to take care of certain aspects of the event, it leaves you with more time to focus on budgeting, creating a schedule, promoting your event, and achieving your goals!

At Grimes Events & Party Tents, we have everything you need to host an unforgettable event! From outdoor tents and restroom trailers to tables and chairs, from linens and tableware to lounge furniture and lighting, we have it all! Contact us today to get started!

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Outdoor Graduation Parties

Graduating is a major accomplishment and should always be celebrated! Outdoor parties are the perfect way to acknowledge this achievement with friends and family. When planning your party, consider the many advantages of renting your party equipment!

Cocktail Tables

Hi-top cocktail tables are great for outdoor parties. You can either plan to have your guests stand at these tables, making it easy for them to mingle, or pair them with barstools so that people can sit. Cocktail tables also offer a great opportunity to add pops of color to your decorations! Try draping linens over the tables using school colors to show your school spirit!

Lounge Furniture

Are you looking to add a touch of luxury and refinement to your outdoor graduation party? Look no further than our lounge furniture. These customizable pieces will give your guests a comfortable place to sit while they celebrate!

Tents

At Grimes Events & Party Tents, we have tent rentals for every event, including graduation parties! For parties with smaller guest lists, our 10×10 pop-up tents and 12×12 high peak tents can be used individually or placed side by side. For parties with larger guest lists, our frame tents with a solid or clear top are known to be ideal for backyard parties. Make sure to consider all of the tent accessories you can rent as well, including flooring, fans, side curtains, and more!

Lights

Keep the party going into the evening hours by adding lights to your party space! There is no shortage of creative ways to use string lights as decorations. LED cubes and floating globes are not only a great way to provide light in the evening, but they also offer another opportunity to add pops of colors once the sun goes down!

At Grimes Events & Party Tents, we have everything you need to host the perfect outdoor graduation party. From tents and tables to lounge furniture and lights, we have it all! Contact us today at 561-853-8368 for all your event rental needs!

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Wedding Trends 2021

The wedding industry has seen many changes over the past year. As we venture into the wedding season in 2021, make note of which trends have stayed and which appear to be over.

Sequel Weddings

After hosting a pandemic wedding with a restricted guest list, many couples are choosing to host another party for those who were unable to attend the first time around. Many couples are choosing to renew their vows during these ceremonies. Others saved their first dance and toasts for the sequel wedding to make the occasion special!

Weekday Weddings

After many 2020 weddings were postponed due to the pandemic, we are now seeing more weddings than usual scheduled to take place in 2021. This results in hard-to-find bookings and availability. Therefore, weekday weddings are becoming more and more popular as not only an alternative for availability but also to save money, as many venues offer discounted prices during the week.

Backyard Weddings

Hosting a wedding in a backyard was a trend that truly burst out of the gate during 2020. However, this trend is far from over. Again, due to the limited availability of venues because of the many weddings being planned for this coming year, many couples are opting to have their weddings in their backyards. This alternative venue allows for flexibility and personalization that no other venue can offer!

Tents & Twinkly Lights

A tent is a perfect complement to any backyard or outdoor wedding. With so many options to choose from, creating a magical atmosphere for the special day is easy. Tent choices include frame tents, pole tents, and high-peak tents. To top it off, creating an ambiance is easy by hanging up string lights in any number of ways.

Formal Dining

To encourage health and safety, many weddings are limiting the amount of serve-yourself, buffet-style food that they serve and instead opting for restaurant-style, formal dining options. Another added measure many couples are taking when planning their big day is assigned seating. Doing this helps to limit the amount of contact people have with those who live outside their households.

Alternative Entertainment

With the pandemic still being a concern this year, wedding entertainment has taken a big turn. Instead of hiring bands or DJs and having people congregate on the dance floor, couples are choosing to hire alternative entertainment for their guests that make it easy to maintain social distancing. These entertainers can include comedians, illusionists, acrobats, sketch artists, roaming musicians, and more.

If you are planning your wedding for 2021, reach out to the team at Grimes Events & Party Tents! We have everything you need to help make your special day a success!

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Keeping Kids Entertained

The age-old question of how to keep a child entertained is one that continues to pose challenges in the event planning industry. However, there are several creative options that suit a variety of events!

Craft Table

One common idea used to entertain children at events is to set up a craft table. There are many options when creating a craft table. One idea is to gather all the necessary materials for a specific craft and put them in a goodie bag. That way, the children have all the supplies organized and sorted before starting their craft. An even easier way to set up a craft table would be to purchase a butcher paper roll, lay it on a table, and provide crayons. This big, blank canvas can provide children with hours of entertainment!

Movie/Game Room

If you have the space available, consider setting up a movie room! This will help keep kids entertained with minimal disruption to the adults enjoying the event. Another option is to set up a game room. Depending on the ages of the children, you could include toddler toys, board games, or even activities such as ping-pong or air hockey tables!

Outdoor Games

With the beautiful Florida weather, many events in the area are held outdoors. Consider providing outdoor lawn games such as ring toss, corn hole, or giant tic-tac-toe. Not only will these games help to keep the young ones entertained, but they are also becoming a popular trend amongst weddings for adults to enjoy as well!

Photo Booth

Photo booths are another current trend in the event industry. These are a great way to entertain both children and adults, giving them something to do during downtime. Make your photo booth extra fun by making it themed according to your event or by providing props for people to pose with. Not only will people have a blast while using the photo booth, but it is also a great way to provide party favors!

At Grimes Events & Party Tents, we can provide you with all your event rental needs including tents, restroom trailers, tables, chairs, and more! Give us a call today to find out what we can do to make your next event the best one yet!

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Tent Rentals for Every Event

Living in beautiful South Florida, many events are held outdoors. From backyard weddings to corporate events and sporting championships to emergency relief, tents provide a great number of benefits.

Private Events

Private events such as birthday parties, baby showers, weddings, retirement parties, family reunions, graduation parties, or holiday gatherings benefit greatly from tent rentals. Grimes Events & Party Tents has extensive experience with private events. For example, last summer we were able to create a gorgeous driveway setup for a 10-year-old’s surprise birthday party, complete with a clear top frame tent. Other vendors provided decorations that made for a truly spectacular scene that the birthday girl was over the moon about!

Corporate Events

Many businesses host events such as seminars, product launches, trade expositions, networking events, leadership building, team building, conferences, business dinners, and more. While some of these events are small, others are hosted on a larger scale. Our frame tents are just one of the many options that can provide a great space to host these large gatherings.

Charity & Fundraising Events

Charity and fundraising events come in all shapes and sizes. They can include society balls, sporting events, charitable auctions, sponsored events, theatrical productions, and more. For example, last year we were able to provide 30 tents as well as tables, chairs, and fencing for the Autism Speaks Walk at the Meyer Amphitheater in West Palm Beach.

Live Events

Live events, such as sporting events, shows, concerts, festivals, etc., are a great opportunity for tent rentals. Whether you are using a larger tent to house a group of people or smaller, pop-up tents for individual vendors, the options are endless! In 2019, at the College Football Championship Conference, we provided tents for the stadium, conference USA, and UAB as well as media platforms throughout the stadium for CBS.

Small Businesses

Especially in the past year, many small businesses and restaurants have had to get creative in how they offer their services outdoors. Our pop-up tents, as well as many others, provided comfort for guests. For example, we were able to provide tents as well as tables, chairs, fencing, and lighting in Downtown Delray for the Downtown Development Authority’s Distanced Dining in the Park event, featuring extended dining options for local restaurants.

Emergency Services

Tents offer benefits not only during planned events but also during unplanned times of need. For example, Grimes Events & Party Tents is proud to have served Palm Beach County during a difficult year by making our tents available to use as additional facilities for COVID-19 testing.

Are you planning an event? Perhaps your event could also benefit from a tent rental! Contact the team at Grimes Events & Party Tents today for more information.

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A Simple Checklist for Event Planning

Planning an event can quickly become overwhelming. Creating a checklist can help you to stay organized and on schedule for the day of the event. At Grimes Events and Party Tents, we aim to help our guests stay stress-free and happy so that they can get the most out of their experience. Here is a simplified checklist of things to consider when planning your next event:

Decide on a Date, Time, and Venue

Depending on the type of event, certain days or times may be considered more appropriate than others. Also, try to take into consideration the availability of your guests. Choosing a venue will depend on the type of event and how many guests you plan on inviting. Beyond those factors, you also want to consider location, parking, layout, features, accessibility, ambiance, and cost.

Invite Your Guests

Figure out how many people you want to invite and decide if there is a limit on how many guests you can allow based on the budget you created. Invite your guests with plenty of time to spare. If it is an open invitation to the public, make sure the event is well-promoted through outlets such as social media.

Choose the Food

Will you provide the food yourself or will you hire a caterer? What food will be served? Will there be allergy-friendly or vegetarian options? How will it be served? Would you prefer buffet-style or plated table service? If you choose to provide the food yourself, we offer catering equipment for rental that will keep your food fresh and make your life much easier.

Select the Décor

Regardless of the type of event you are planning, décor is a must. Maybe you choose to go with a theme or a specific color scheme. Consider the purpose of your event and the mood you are aiming to set.

Take Inventory

Consider all the items you will need for your event. This could include tents, tables, chairs, linens, and tableware. Additional necessities you might want to consider are additional furniture, lighting, and cooling/heating units.

Stay Safe. Stay Healthy.

Plan accordingly to help your guests stay safe and healthy while attending the event. Encourage your guests to follow all CDC guidelines including frequent hand washing, maintaining social distancing, wearing a mask, covering coughs and sneezes, regularly disinfecting, and monitoring overall health. Inform your guests that if they are feeling ill, they should not attend the event. Take initiative by providing masks and cleaning stations. Utilize rentals such as tents, restroom trailers, hand sanitizing stations, stanchions, and isolation dividers to help guests maintain social distancing.

Event planning is not for the faint of heart. Whether you are choosing to plan your own event or are considering hiring an event planner, we are happy to provide you with anything you need for the big day. Contact us at 561-853-8368 to inquire about what rentals we have to offer and how we can bring your event to the next level!

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Holiday Party Trends

The holidays are a time to celebrate with your loved ones! So what could be better than bringing them all together for a fun holiday party?

Need help getting ready for your holiday party? Follow these holiday party trends to ensure that your friends, family, and coworkers all have a fun and festive time:

Holiday-Inspired Bars & Drinks

Put a fun holiday twist on the drinks you love! Shake up an apple cider cocktail or spiced rum eggnog for your guests. To ensure you have enough glasses to go around, you can rent glassware from a party rental company, like Grimes Events & Party Tents.

You don’t have to hand out holiday-inspired drinks at an ordinary bar! Give your bar a touch of the holiday spirit by decorating it with paper snowflakes, mini snowmen, and holly.

Channel Your Inner Great Gatsby

Bring back the roaring ‘20s with the start of the new decade! Light up your party with diamond chandeliers, dress your tables with gold tablecloths, and add in a dance floor to see which of your friends can do the best fox trot. The ‘20s only come around once a century, so let your party be the cat’s meow!

Heat Up Your Party

South Florida is used to the warmth, so when winter rolls around, the temperature drop can warrant the use of an outdoor heater. Grimes Events & Party Tents can supply you with the heaters to keep your guests as warm and cozy as chestnuts on an open fire.

Grimes Events & Party Tents has been supplying tents, lighting, and other party supplies to South Florida for the last 20 years. Give yourself some extra holiday shopping time and let Grimes supply your party for you.