Tag Archives: party planning

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Must Have Vendors For Your Next Event

Just like magic, an event seems to come together in the eyes of a guest, but the true magicians are the various vendors who piece them together to create an enchanting ambiance. It truly takes a village to bring someone’s vision to life. Consider the following vendors for your next celebration to take your function to the next level. 

Event Planner 

If you want someone to organize your event, hiring an event planner is a great option. Event planners have experience in all aspects of creating a cohesive event, starting with the planning that goes into it. They are also a great source of connections. Your event planner will already have contacts for credible vendors to utilize. 

Catering 

A catering vendor ensures a quality hassle-free food service experience for everyone. Not only is the vendor qualified in gourmet cooking for large groups of people, but it elevates the event’s atmosphere. Often, caterers will create a menu based on food preferences or on the theme of the event. They provide an entire service that includes cooking, plating, serving, and more. Caterers will discreetly hover during the event to ensure all food handling needs are met.  

Entertainment

A must-have at any function is entertainment. Entertainment can come in many forms. The best events have an established plan for entertainment for the duration of the event. This can be a speaker, a show, a dance, or even party games. The most important form of entertainment is a great DJ. Yes, the DJ brings the party to life with music but also works as a guide or host during the event. 

Event Rentals 

An event would not be a functional space without party rentals. Vendors like Grimes Events & Party Tents are essential in creating a space that is efficient for guests to sit, dance, eat, relax, and overall enjoy the celebration. Party rentals can include party tents, tables, chairs, lighting, flooring, staging, portable restrooms, décor, and much more. Guests need tables and chairs to be seated, a DJ might need a stage to set up on, and dancing can be made intentional with a specialized dance floor. Event rentals create the foundation of the event in its entirety and everything else comes secondary to building out the space. 

Décor 

Now that the bones of the event are built out, vendors that specialize in décor are needed to transform the look and feel of the space. The décor team is responsible for bringing the event holders’ vision to life. They will establish colors, themes, lighting, florals, decorations, and any personal touches. The décor will be one of the first aspects to stand out at any event. Décor can be created by one vendor or a group of them where each vendor specializes in a niche area of decorating. For example, your event planner could handle linens and balloons while a florist would focus on creating flower arrangements to dress the space. 

Photographers 

Did the event even happen if there are no photos? Having a photographer or videographer is especially important at any event. These functions take great efforts to create so capturing these memories to look back on is essential. It also helps the many vendors who participated, highlight their products and services. 

If you are looking to create a well-rounded function, big or small, having a variation of these vendors is essential to getting the most out of your celebration. Investing in a caterer, party rentals, entertainment, event decorator, and a photographer will yield the best experience for everyone in attendance. 

As a host, you can relax knowing all your event needs are met and your guests are accounted for. Get a head start on planning your next spring event! For any party rentals or event needs, contact Grimes Events & Party Tents today! 

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Wedding Boom: How Covid-19 Birthed a Boom

 

Looking back, 2020 seemed like the perfect year for everyone. The country anticipated a year of clarity and being able to enjoy the outdoors again. This is especially true for the many couples who decided to solidify their love through marriage. Unfortunately, the universe had other plans for 2020. The whole world was hit with a pandemic that would become a global focus for the next two years. As we enter 2022, we are left with the residue of the goals and many weddings that have yet to be fulfilled in past years.

 

Wedding Push Back

According to the Statista Research Department, an estimated 82% of weddings were postponed in the year 2020 and 11 % were completely canceled. Now as the world works to get back to some normalcy, millions of couples are trying to finish what they started in 2020. The surge of backed-up weddings has led to a global wedding boom.

The overwhelming number of weddings have vendors and event planners booking through 2024 and on. A wedding is such an important event and as planners know, needs to be executed perfectly. A perfect wedding can take months to a year to plan and changes to a timeline can affect the planning process.

 

Global Supply Chain Strains

Since the pandemic started, supply chains have been stunted, having effects on the wedding industry. This directly affects the ability of wedding planners to produce. For wedding planners to target the requests of a wedding, they must be able to connect with various suppliers. Suppliers slowed down production for several reasons in the last few years. As the virus strengthened more and more laborers were out of work. Most people could not return until vaccinated, perpetuating more suppliers going without workers to produce materials. Shipping routes were also affected when trying to confine the virus. International governments, including our own, were cautious about traveling to other countries to stop the spread.

With a slowing supply chain and a boom of weddings to prepare it’s important for event planners to be one step ahead of this. Simplify where you can and plan as far out in advance as you can. Communicate clearly with your wedding clients.  Ensure clients are aware of the obstacles that could come up due to the relationship between the pandemic and planning a wedding. Explain that they must be open to pivot and adjust as you walk through the planning process to create the experience of their dreams.

 

Covid -19

Although vendors are moving slower, they are still moving and there is a high chance you will have all that you need to create a beautiful wedding. To ensure you have a hassle-free event it’s important to connect with vendors and event planners that can provide you with safe options that align with the Covid-19 climate of today. Work with vendors who can offer social distancing solutions. Grimes Events & Party Tents has been ahead of the Covid guidelines since the beginning of the pandemic and continues to create beautiful, functional, and safe, events with their various rentals. Some of these rentals include isolation dividers, pipe and drape, stanchions, tents, hand sanitizer stations, and individual restroom trailers to name a few.

Many wedding planners have had to re-determine wedding plans around the precautions that are being taken per state.  For example, couples that originally spent to accommodate 100 guests will have to settle for 50 guests because of crowding and the risk that could have. Not only are couples having to downsize their event but may have to consider getting a venue with outdoor space for airflow through the area. Masks are also still in effect leaving guests urged to wear a face covering. All these above precautions are dependent on the state but can be worked around with various social distances solutions.

 

The show must go on!

Some of this information can be daunting to young couples and event planners, but I can assure you the wedding of your dreams is still very much possible. With the right event planner and vendors like Grimes Events & Party Tents, who remain within the Covid -19 guidelines for all events, Covid -19 and pressures of the Wedding Boom will not stop you from creating a wedding to remember! If you are planning to marry this year, consider the above obstacles and come up with ways you and your wedding planner can work around them.

 

 

 

 

 

 

Events, Tent Rental, Winter Events

Hosting A Winter Event

 

Summer is over but the festivities have just begun. Winter is a beautiful time of year filled with celebrations and gatherings. With many national holidays taking place during the winter, it’s only right that events continue this time of year. If you are hosting a winter event this year, here are a few tips and tricks that are sure to keep guests comfortable wherever you are.

 

Weather Conditions

 

Here in Florida, winter doesn’t mean heavy snow and ice but does take some adjusting for locals. Sunny days drop from the high eighties and nighties to the mid-seventies while the nights become crisper and cooler at temperatures of fifty to sixty degrees. In other regions of the country, snowfall and hazardous weather conditions are more prominent so precautions must be taken. Although Winter looks different around the country, wherever you are it’s important to have a backup plan for your event. Having a “plan B” is essential to all events but especially winter events where the host is heavily relying on aspects of the plan. To be prepared, set aside backups for all heating, tent, and other rental equipment.

 

Durable Equipment

 

Regardless of how winter looks where you are, having durable equipment like Frame Tents, High Peak Tents, Heaters, and insulated Stage & Flooring are key in maintaining and enjoying a winter event.  Grimes Events and Party Tents offer weather-resistant tents that are steaked into the ground. With a solid shelter installed, guests won’t have to worry about the weather outside, inside the tent. If you are hosting a winter event, it’s recommended to use a frame tent, that can then be closed on all sides if needed. Now that the four walls are up, a host must factor in heat during the chili months of winter. Space heaters are great for indoor or outdoor winter events. The number of heaters needed is based on the space of the event. When placing heaters, it’s wise to place them where guests will be seated or will remain through the event. Another great way to support a warm and cozy winter event is the addition of flooring. Using flooring will help insulate heat inside your tent while also giving guests a smooth walkway or dancing platform.

 

Food and Drink

 

While the setup is crucial in hosting a great winter event another aspect that can take your event from comfortable to cozy is the selection of refreshments. This is a great opportunity to further establish your winter theme. Warm and filling foods are best for a winter event. Cups of chili, soups, and hearty pasta are great examples of warm comfort foods to serve at your winter event. For drinks, think warm and delicious. Hot chocolate, hot cider, tea, and coffee are all special winter drinks that tie in perfectly with the winter esthetic, while also keeping guests warm from the inside out.

Winter Trends

 

The best part about A winter event is the décor! Winter has a theme of its own, snow, ice, glitter, evergreen, and a variation of magical lighting. Not only is winter beautiful as is, there are also a few of the nation’s biggest holidays that happen during the winter months. Christmas and New years are great times to create an immaculate winter celebration. Winter trends allow hosts and planners to do something different with their décor. Some trends that we’re seeing this winter season are warm and cool lighting. If you are going for a cozy winter feel, Edison Bulbs provides a warm esthetic that cascades throughout the whole venue. For an icier winter look, Globe Lamps are perfect for creating the essence of a Winter wonderland. These gorgeous lamps backed by snow and pine reach a mix of winter and warmth. For an icier winter look, icy blue LED UP Lights coated over an all-white winter event, looks like jack frost decorated it himself!

 

Winter comes and goes but the memory of an epic winter event will stay with guests for a lifetime. Don’t let cooler weather stop you from hosting a beautiful event. Embrace the chill! With a combination of durable equipment, proper refreshments, and glamorous décor, guests are sure to find themselves in a winter wonderland they won’t want to leave! If you are planning a winter event, Grimes Events and Party Tents provides event rentals and expertise to help you create a winter escape. Contact  Grimes Events and Party Tents today!

 

 

 

 

 

 

 

 

 

 

 

 

 

News

What Your Event Planner Wants You to Know

Event planning is not for the faint of heart. Hiring an event planner can help bring the event you’re dreaming of to life while simultaneously relieving much of the stress that comes with the planning process. If you’re working with an event planner, make sure to get the most out of the experience by keeping these things in mind!

They’re On Your Side – Trust Them

Event planners do this for a living! Having experienced all the ups and downs of numerous events, they know what will result in a major success or a total failure. Your event planner should be listening to your desires but remember to take their advice if they say something won’t end well and work with them to come up with a creative solution!

Be Honest

It’s important to speak openly and honestly with your event planner. They are there to help create a perfect vision for your event! The only way to do this is to share your wants, goals, and opinions with them. If they suggest an idea you’re not crazy about, just tell them! It’s better to be honest in the beginning than to end up with an event that doesn’t turn out how you dreamt it would.

Let Them Do the Work

One of the most beneficial parts of hiring an event planner is getting the chance to relax and enjoy your event! While it may be tempting to have an active hand in the planning process, remember, you hired them for a reason. Especially with large-scale events, there are simply too many details for any one person to tend to. By hiring an event planner, you must be prepared to relinquish part of the control.

Are you planning an event? Contact Grimes Events & Party Tents for all your party rental needs! There are many advantages to renting equipment including a wide variety of options, cost efficiency, and less stress on you!