Tag Archives: rent a tent

News

What Your Event Planner Wants You to Know

Event planning is not for the faint of heart. Hiring an event planner can help bring the event you’re dreaming of to life while simultaneously relieving much of the stress that comes with the planning process. If you’re working with an event planner, make sure to get the most out of the experience by keeping these things in mind!

They’re On Your Side – Trust Them

Event planners do this for a living! Having experienced all the ups and downs of numerous events, they know what will result in a major success or a total failure. Your event planner should be listening to your desires but remember to take their advice if they say something won’t end well and work with them to come up with a creative solution!

Be Honest

It’s important to speak openly and honestly with your event planner. They are there to help create a perfect vision for your event! The only way to do this is to share your wants, goals, and opinions with them. If they suggest an idea you’re not crazy about, just tell them! It’s better to be honest in the beginning than to end up with an event that doesn’t turn out how you dreamt it would.

Let Them Do the Work

One of the most beneficial parts of hiring an event planner is getting the chance to relax and enjoy your event! While it may be tempting to have an active hand in the planning process, remember, you hired them for a reason. Especially with large-scale events, there are simply too many details for any one person to tend to. By hiring an event planner, you must be prepared to relinquish part of the control.

Are you planning an event? Contact Grimes Events & Party Tents for all your party rental needs! There are many advantages to renting equipment including a wide variety of options, cost efficiency, and less stress on you!

News

Severe Weather Prep

As you’re planning your outdoor event, you may wonder, “What if the weather doesn’t cooperate and there’s a storm during my event?” That’s a great question. With a little bit of prep work, you’ll have a great event – rain or shine!

Here are a few things you should do ahead of time when planning your event:

  • Have an evacuation plan for the extreme worst-case scenario
  • Designate one person to decide when the tent should be evacuated in extreme weather
  • Place the tent in an area that is not prone to flooding
  • Be sure to rent tent sidewalls
  • Have a rain plan for any outdoor portion of your event
  • Consider renting a covered walkway for your guests to enter the tent
  • Consider renting an elevated floor if the ground may become muddy

If severe weather is imminent:

  • Keep an eye on the weather forecast
  • If high winds are expected, open the tent sidewalls to allow the wind to blow through the tent
  • Tighten the ratchet straps on the tent

If a storm does arrive during your event, you’ll be prepared. All of our tents are very sturdy and are designed to withstand storms. Of course, in the case of a very severe storm, tropical storm, or hurricane you should vacate the tent. Tents are designed to flex and move slightly during a high wind, but here are some signs that the tent is becoming unsafe:

  • Wind speed is over 38 miles per hour
  • Tent poles are lifting off the ground
  • Tent stakes are pulling out of the ground
  • Tent fabric is starting to tear
  • Nearby trees begin to fall
  • Lightning is striking nearby

If any of these conditions occur or you feel unsafe inside the tent, immediately evacuate everyone to a safe building. If no building is available, guests can go to their cars until the storm passes and the tent is secure.

If you are in a tent during a thunderstorm, keep everyone at least five feet from any tent pole. If the lightning is nearby evacuate everyone from the tent.

Grimes Events & Party Tents is always monitoring the weather. If a severe storm or hurricane is on the horizon, we take the tent down and will work with you on rescheduling your event.

Even though many events have beautiful weather, it’s always best to plan for the worst so that your event can be a success either way!

News

Products We Love

At Grimes Events & Party Tents, we take pride in the products we provide to our clients. We would never rent out products that do not meet our high standards. However, there’s no doubt that we favor some products over others for their beauty, functionality, and ability to make a statement!

Tents

Our number one favorite product is the heart and soul of our business – tents! Not only are they practical for a variety of circumstances such as protecting guests from the harsh sun or unexpected rain showers, but they also give any event a sense of formality and elegance. Specifically, we love our frame tents! They are classy on their own and can be decked out using any number of accessories including string lights, chandeliers, side curtains, tent drapery, and more!

Restroom Trailers

One of the newer additions to our inventory, luxury restroom trailers, will always be one of the rentals we suggest for any outdoor event! They come in a variety of options, perfect to fit any size or style event. Choose between 3-stall, 5-stall, 9-stall, or single-stall ADA compliant restroom trailers. Each trailer comes equipped with air conditioning and heating, hot and cold running water, a self-leveling jack, and vinyl skirting. If you want our suggestion, we highly recommend the 3-stall luxury restroom trailer which offers completely private spaces, LED lighting, and Bluetooth speakers!

Lounge Furniture

Our lounge furniture packages offer a myriad of benefits! They are fully customizable, give a modern look to any event, and help to keep your guests comfortable. Arrange several corner and center pieces into a variety of shapes and toss in a few ottomans. The options are endless! Are you looking to add a little flair to the look of your event? Our LED furniture is a great way to add some color to your event décor!

There are several advantages to renting your party equipment including cost efficiency and less stress for you! If you’re still unsure, consider our consulting service. For more information, contact us at 561-853-8368!

News

Keeping Guests Comfortable

No matter what the main focus of your event is, it’s important to make sure that your guests feel comfortable. Whether they are mingling at a corporate event, browsing at a business event, or dancing the night away at a backyard wedding, there are plenty of precautions you can take to ensure your guests’ comfort.

Rain or Shine

The weather can be unpredictable. Therefore, it’s important to prepare for a myriad of situations. Rent a tent to help keep your guests cool from the Florida sun and dry from unexpected rain showers! Our frame tents are especially helpful in protecting guests from less-than-ideal weather. They can be placed together to cover the walkway from the building to where the tent is set up outside! Other accessories to consider include side curtains that can help block out excessive wind or fans to encourage air circulation.

Relax and Recharge

Consider giving your guests a chance to escape from the hustle and bustle of the event by creating a lounge area. If the venue allows for it, set the lounge area away from crowded spaces. If this is not possible, you can use pipe and drape to give your guests the illusion of privacy. Provide your guests with luxurious seating options like our lounge furniture. Decorate with soft lighting to create a calming atmosphere.

It’s All in the Details

People pay attention to the details. Therefore, you’ll want to make sure that you do too! There are plenty of small changes you can make to your event that will help to keep your guests happy and comfortable. Offer activities for your guests but don’t force them to participate. Take your time when creating the seating arrangement. Seating in small, familiar groups will help people to feel more at ease. If your event is being held outdoors, consider renting a luxury restroom trailer – the ultimate comfort for your guests!

There are many advantages to renting your event equipment including cost efficiency and a lack of stress. At Grimes Events & Party Tents, we have everything you need to make your event a success! Contact us today at 561-853-8368 to get started!

News, Tent Rental

Which Tent Is Right for Your Event?

At Grimes Events & Party Tents, we have tent rentals for every occasion! From small, backyard get-togethers to large, corporate events and everything in between, we offer a wide variety of party rentals to best suit a wide variety of needs. Grimes Events & Party Tents is here to help your dream event come to life!

Types of Tents

Frame Tents come in a variety of sizes, making them our most versatile and therefore most popular tent rental option. These tents can be installed on decks, close to buildings, and any relatively level surface. Our frame tents are available with either a white or clear top. This type of tent is best used for events that have seating plans or a lot of guest movement is anticipated.

Pole Tents are excellent for weddings, festivals, company events, and more. These elegant tents, sometimes referred to as circus tents, have central support pole(s) down the center to create a clean, swooping look for the canopy. Pole tents offer a traditional look that is both cost-efficient and flexible.

High Peak Tents have a similar look as the pole tents but are better for smaller events. Built with a solid aluminum frame and covered with PVC-coated fabric, these tents are both beautiful and functional. They are available in either 10 x 10 ft or 15 x 15 ft and can either be used singly or placed side by side to create an aesthetically pleasing village grouping.

Structural Tents are heavy-duty frame tents, generally used for large events or long-term installations such as additional restaurant seating, construction projects, or repeat events. One benefit to these tents is the high ceilings that offer some extra height and space.

Things to Consider

Location, location, location. Tents can be installed using different methods. Therefore, where you plan on placing the tent is a large contributing factor when choosing which tent is right for you. Will the tent be placed on grass, concrete, asphalt, sand, or a deck? Is the ground relatively level? Will it need to be close to other structures, such as a building? The tent space will need to be free of obstacles, including fences, swing sets, underground power lines, sprinkler systems, etc. Make sure to take all these factors into account when choosing your tent!

The size of your tent depends on how many guests you are planning to have at your event. We suggest following the general guidelines of:

Cathedral seating – minimum 8 sq ft per guest, plus aisles

Standing event – minimum 10 sq ft per guest

Seated dining – depends on the table size and layout

The number of guests is just one of the many things to consider when choosing the size of your tent rental. Other considerations should include whether you will be having a buffet, bar, dancefloor, sign-in table, DJ table, etc.

Complete your tent by renting any number of tent accessories, some being practical and others being fashionable. Depending on the type of event and the venue, you may want to consider renting flooring, side curtains, doors, or cooling products. Top it all off by renting décor for your tent such as pipe and drape or lighting!

Are you still unsure what tent rental is right for you? The team at Grimes Events & Party Tents is here to help! Contact us today at 561-853-8368 for more information!

News, Tent Rental

Summer Party Rentals

The summer months offer beautiful weather that makes any outdoor event a huge hit. Make sure your summer party is set up for success by renting the right equipment!

Tents

There’s one thing we know for sure about Florida – it brings the heat! Between the intense sunshine and afternoon rain showers, every outdoor summer party should be prepared with a tent rental! Alone, tents offer shade and keep your guests dry in case of rain. However, when paired with tent accessories, such as side curtains, tents can transform an outdoor space into the perfect place to spend a summer day in Florida. At Grimes Events & Party Tents, we have a wide variety of tents including frame tents, pole tents, high peak tents, structural tents, and pop-up tents!

Lounge Furniture

Summer is all about kicking back and relaxing! Lounge furniture is the perfect way to ensure your guests have somewhere comfortable to sit, chat, and sip on their drinks. At Grimes Events & Party Tents, we have two types of lounge furniture available for rental. Our tufted lounge furniture allows you to mix and match corner pieces, center pieces, and ottomans to create the perfect layout. The Sobe lounge chair and sofa are great alternatives that offer a more modern look.

Air Conditioning

Making sure your guests are comfortable should be one of your top priorities when planning an event. Beat the heat this summer by renting cooling products along with your tent! Ceiling fans can be attached to the roof of your tent to save space and keep your event looking classy while also ensuring airflow throughout the space. We also offer Cool-A-Zone units for rental! These air conditioning units can lower the ambient temperature by 10 – 25 degrees. They are energy-efficient, easy to use, and do not require any special installation.

Restroom Trailers

Many summer events happen outdoors. Therefore, it’s important to consider the practical necessities like restrooms! If your event is being held outdoors, consider renting a luxury restroom trailer. Grimes Events & Party Tents is pleased to offer four variations of restroom trailers.

3 Stall Restroom Trailer: Private spaces, two women’s and one men’s, equipped with LED lighting, Bluetooth speakers, and individual sinks.

5 Stall Luxury Restroom Trailer: Two separate spaces, one with three women’s stalls, the other with two men’s stalls and two urinals.

9 Stall Restroom Trailer: Two separate spaces, one with five women’s stalls, the other with two men’s stalls and two urinals.

ADA Single Stall Restroom Trailer: Individual space accessible via ADA compliant ramp.

Each restroom trailer comes equipped with air conditioning and heating as needed, hot and cold running water, a self-leveling jack, and vinyl skirting.

There are plenty of advantages to renting your summer party equipment including cost efficiency and a variety of environmentally friendly options! Contact us today to see how we help make your summer event a success!

News, Outdoor Dance Floor

Take It to the Next Level with Stage & Dance Floor Rentals

Stages can be used for more than just music and dance floors can be used for more than just dancing. There are plenty of reasons why you should consider renting a stage or dance floor for your next event! They are versatile additions to any type of event, providing both fashion and functionality.

Stage Rentals

One of the main benefits of renting a stage is that it will help bring your guests’ attention to the focal point of the event. If you are hosting a live entertainment event, placing the entertainment on top of an elevated stage will help differentiate them from the crowd. If you are hosting an awards ceremony, honorees can be easily viewed as they receive their awards. At a fashion show, models can easily maneuver the crowd by strolling along a catwalk, giving everyone the best view of their outfits.

Did you know that we also offer pool cover stage rentals? These stages, either solid or transparent, can be secured over inground pools, giving your event’s décor the “wow” factor while simultaneously optimizing the event space.

Dance Floor Rentals

The dance floors we provide at Grimes Events & Party Tents are high-quality Modular Grid-Loc tiles. These special tiles are easy to install and uninstall, are scuff-resistant, easy to clean, and highly durable. Our Modular Grid-Loc tiles are often used in commercial settings such as yoga studios, trade shows, dance floors at special events, and so much more! We offer different styles including black and white tiles, white marble tiles, smoked oak tiles, and wood tiles. No matter what type of event you are hosting, we have the perfect floor to fit your needs!

At Grimes Events & Party Tents, we know better than anyone the advantages of party rentals. No matter how big or small your rental needs may be, we are here to help! Contact us today at 561-853-8368 to get started.

News

5 Tips for Planning a Corporate Event

From seminars and conferences to trade shows and expos, there are plenty of reasons to plan a corporate event. Although event planning can seem daunting, these 5 tips for planning a corporate event can help you get started on the right foot!

Determine Your Goals

Whether you are presenting a new product to your audience or hosting team-building exercises, you want to make sure you get the most out of your event. The first step to ensuring you achieve the goal of your event is to determine exactly what your goals are! Depending on the context of your corporate event, you may be speaking to individuals within the company or to your customers. Either way, here are a few examples of potential goals:

  • Change customer perceptions
  • Strengthen your team’s bond
  • Motivate employees
  • Training
  • Planning
  • Social media or press opportunities
  • Introduce new products or services
  • Entertainment

Set a Budget

Once you understand the purpose of your event and the goals you wish to achieve, it is time to set a budget. Every event, corporate or otherwise, must have a budget. Without a budget set in place, expenses can quickly get out of hand. Make sure to allocate the money according to what aspects of the event will most contribute to the success of your goals, whether that be the venue, audio technology, or comfortable furniture. Always make sure to incorporate a buffer of 10% for those unexpected costs that are sure to sneak up at the last minute.

Create a Schedule

Planning out the logistics of the day will set your event up for success. The event’s schedule should include arrival times, set up, individual activities, and break down afterward. Make sure to schedule the event’s activities in a balanced way to optimize your audience’s attention by providing both engaging content and time to unwind throughout the day.

Promote Your Event

No event is complete without people to attend, so make sure you promote it! Capture your audience’s attention and reel them in with exciting announcements, interactive projects, and incentives such as free food or prizes. Promoting your event is easier than ever with the use of technology. Emailing potential attendees is a great, direct way to let them know about the event. Social media allows you to reach a larger audience.

Leave Certain Aspects to the Professionals

Although much of your corporate event can be planned in-house, certain aspects are better off left to the professionals. When it comes to acquiring the necessary equipment for your event, there are several advantages to renting. By hiring professionals to take care of certain aspects of the event, it leaves you with more time to focus on budgeting, creating a schedule, promoting your event, and achieving your goals!

At Grimes Events & Party Tents, we have everything you need to host an unforgettable event! From outdoor tents and restroom trailers to tables and chairs, from linens and tableware to lounge furniture and lighting, we have it all! Contact us today to get started!

News

Outdoor Graduation Parties

Graduating is a major accomplishment and should always be celebrated! Outdoor parties are the perfect way to acknowledge this achievement with friends and family. When planning your party, consider the many advantages of renting your party equipment!

Cocktail Tables

Hi-top cocktail tables are great for outdoor parties. You can either plan to have your guests stand at these tables, making it easy for them to mingle, or pair them with barstools so that people can sit. Cocktail tables also offer a great opportunity to add pops of color to your decorations! Try draping linens over the tables using school colors to show your school spirit!

Lounge Furniture

Are you looking to add a touch of luxury and refinement to your outdoor graduation party? Look no further than our lounge furniture. These customizable pieces will give your guests a comfortable place to sit while they celebrate!

Tents

At Grimes Events & Party Tents, we have tent rentals for every event, including graduation parties! For parties with smaller guest lists, our 10×10 pop-up tents and 12×12 high peak tents can be used individually or placed side by side. For parties with larger guest lists, our frame tents with a solid or clear top are known to be ideal for backyard parties. Make sure to consider all of the tent accessories you can rent as well, including flooring, fans, side curtains, and more!

Lights

Keep the party going into the evening hours by adding lights to your party space! There is no shortage of creative ways to use string lights as decorations. LED cubes and floating globes are not only a great way to provide light in the evening, but they also offer another opportunity to add pops of colors once the sun goes down!

At Grimes Events & Party Tents, we have everything you need to host the perfect outdoor graduation party. From tents and tables to lounge furniture and lights, we have it all! Contact us today at 561-853-8368 for all your event rental needs!

News

Need to Drum Up Business? Consider a Promotional Event!

2020 was a difficult year for many, but small businesses were among those that took the hardest hit. If you’re a small business owner, you may be looking for creative ways to drum up business in 2021 now that restrictions are becoming more lenient.

Promotional events are a great way to reach new customers and spread awareness of your company. Take advantage of Florida’s warm weather and consider hosting an outdoor event to boost your small business this spring!

Community Sidewalk Sales

2020 brought out a true sense of community and solidarity in the face of the pandemic. The perfect way to carry this forward in 2021 is to collaborate with neighboring business owners and put on a sidewalk sale event! Set up outside your storefronts to allow potential customers to easily browse all the different products and services in the area. Local restaurants can provide free samples and local musicians can perform throughout the event, encouraging people to stick around longer and enjoy the evening!

Give Away Free Products

Everyone loves freebies, and the best part is – it’s also free promotion for your business! Consider setting up a tent outside your storefront to hand out free products and swag with your logo on it. This is a great way to reach new customers, as you can hook them on your product by providing samples and branded freebies to spread positive brand awareness.

VIP Events

While reaching new customers is always a priority, it’s also important to reward your current customers and show your appreciation for their loyalty. Consider hosting a VIP event that offers discounts or special offerings for your loyal customers, with free appetizers and drinks. If you are launching a new product or service, this VIP event is a great opportunity to give your customers an exclusive first look. The days leading up to the event will generate some social buzz about your business, helping you reach new customers as well as strengthen your current customers’ loyalty – it’s a win-win!

If you’re planning a promotional event for your small business, Grimes Events & Party Tents has you covered! From tents and lighting to tables and chairs, we have everything you need for a successful event! Contact us today for more information!